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5 Steps to Getting Organised with Gmail

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The problem is that you need to be on top of a lot of things, but you’re only one person. You’re not yet ready to take on an assistant but you need a way to get organised and be more efficient. The solution is these 5 steps to getting organised with Gmail.

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1) Get Email That Works

Email is always the first step. Getting it set up and working is key to following up leads, getting notifications, and staying in easy contact. If you’ve been following our series on email, then you know we always recommend Gmail and Google Apps for Work. Take a look at these articles for getting organised with Gmail.

2) Integrate Your Calendar

Keeping on top of your schedule is essential to arriving on time and giving the right impression. Some people prefer the old fashioned calendar, others have moved over to their phone. Combining your Calendar with your Email can save tonns of time, with Gmail you’re able to book appointments and reminders straight from your inbox. You can also access a great cheat sheet from Google, here.

3) Store Your Files

We all have a downloads folder filled with those emailed files that we looked at briefly but saved for later. Then comes the promise to yourself that you’ll one day organise that folder. It doesn’t have to be this way. With Google Drive and Gmail, you can store files sent in emails directly into a Google Drive folder. To add some icing, you can download the Google Drive app (Mac, Windows, and More) and those saved files will be synced with all your devices. Check out this great cheat sheet from Google on getting organised with Drive.

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4) Share Access

If you’re working in teams or with assistants then forwarding emails, documents, and more is part of daily life. It does take a lot of time, especially when you have to make sure everyone is on the same version. By Sharing access to your emails, files, or creating group calendars, you cut out all that follow up. With a single click, you know in an instant that everyone is on the same page.

5) Get Mobile

Being able to put your phone down and have work you were just working on transfer to your laptop is one of the biggest benefits to getting organised. Working with Google Apps for Work, everything you do on your phone, is almost instantly available on your laptop, desktop, or even tablet. It’s everywhere at one. With apps for android and iOS, your five steps to getting organised is complete and you’re on your way to saving time and avoiding stress.

Google Apps for Work

This article is part of our series on integrating Google apps for work into your workflow. Google Apps brings you email, calendar, storage, forms, websites, and more, into a single integrated suite. Time and money saved by integrated with Google Apps is a huge benefit to start-ups and this is why we’re currently recommending it.

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