The way that we work has now changed; not every business is run from the same office (or even from an office at all) and work colleagues talk to each other directly and access paper documents in a filing cabinet in the file room. Many new businesses work in a mobile team effectively with different team members based in different locations. In fact, even the businesses that centralised now adapt other more modern techniques. It’s all about user-friendliness now; for your customers and your employees. Hundreds of emails are being sent each day, with documents attached in all different formats. It’s not easy to keep up and stay organized but real-time collaboration is what every business is striving for these days.
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It’s actually quite odd when you think about it; email is a relatively modern form of communication and is of course, highly popular all over the world. Most businesses cannot really live without it. However, it feels like email is slowly being phased out by other work solutions such as project management software and other tools that allow real-time collaboration.
As businesses grow, it does get more and more difficult to stay on top of all your emails and appointments, at the same time as trying to carry out your day-to-day activities. Yes, you can get yourself a personal assistant, but this is costly and still doesn’t help you interact with your team seamlessly. This is why we recommend Google Apps for any business, small or large. Google Apps actually has a solution for almost everything; storage for your emails, contacts, appointments etc., a place to have meetings, document sharing, scheduling etc.
We’re going to show you how you can work in a mobile team effectively using Google Apps:
Plus, you can backup your email data very easily and quickly, integrated extensions to improve your workflow, it connects with third party software, and provides a single login that can work on all the leading desktop and mobile devices and apps.
All your documents are extremely secure, with SSL encryption on your drive. They also remain private too, unless you want to share them. When you do, collaboration is made easy and you can invite your team to view, edit and comment on any of your documents.
Other great features include being able to use your phone or tablet like a scanner – just take a photo of a document or a receipt and it will store it in your drive as a PDF! Pretty cool right? You can also make your documents available offline too, so you can edit away in those annoying times you cannot get online. Once again, Google Drive is available across all devices and platforms.
Google Forms is a very powerful tool, that is not utilised as much as it should be. You can create fantastic surveys or manage event registrations and customise them to how you want. Perhaps you can even assign different members of your team to different tasks for your job. Perhaps one can create the form, one can collect the data and one can analyse the data and interpret it into statistics within Sheets.
The possibilities are endless and this all comes from within Google’s amazing Apps for Work.
Rising office costs and expensive software are no longer a barrier to supporting business growth. Companies on Google Apps are already realising savings in their office software, and improvements in efficiency in their teams. Collaboration and integration are two elements that are driving business growth and increasing profitability across industries. If you’re still undecided, check out this link for Google Apps for Work.